Users can read and compose emails without network connectivity, such as when traveling. Second, Outlook cached mode allows users to work with mailbox data while offline. They use Outlook over slow networks such as home internet connections and public Wi-Fi. Users connect to their mailbox over longer distances. These days, Exchange mailboxes are hosted on servers on centralized datacenters, or in the cloud in Office 365. In the old days, when Outlook was primarily used to connect to Exchange servers that were close to the end user, on-line mode was good enough. Outlook performance in “on-line mode” is not all that great. When you connect Outlook to an Exchange account, Outlook downloads a copy of your mailbox content to a local cache. One of the biggest factors that influences Outlook performance is caching. In other words, is Outlook running nicely, or is it running slowly? While all that is important, the end-users think of email as the client experience. On the Home tab, click Categorize, and then click a category.As Exchange administrators we tend to think about servers, networks, and datacenters.
To select multiple items, hold down as you click the items.
In the message list, select the items you want to export. To specify which items you want to export, you can assign them to a category, and then you can export all items in that category.Īt the bottom of the navigation pane, click Mail. You can export items that you do not access regularly but that you do not want to delete. Solution: Export items as an Outlook for Mac data file. After you copy the folder to On My Computer, you can delete the original folder. You can also copy a whole folder of messages by dragging the folder from an IMAP or Microsoft Exchange account to On My Computer. To learn more about how to create rules, see Create a rule or edit a rule in Outlook for Mac 2011. For example, you could create a rule to move all messages that are older than three months to an archive folder under On My Computer. To keep your inbox from becoming too full, you can create rules to move or delete certain messages automatically.
After completing this procedure, you might want to turn on the unified inbox, which was turned off in step 3.Īfter you move a message to a folder on your computer, that message is no longer available when you access your account from a different computer.
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